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1. DESCRIBE EQUIPMENT AND MATERIAL FLOWS
The brief should explain the volume to move, delivery zones, movement distances and any temporary storage areas.
FORCE EVENT — ROAD CREW GUIDE
How do you prepare an event road crew brief?
A useful road crew brief describes the real on-site work. Headcount is a consequence of equipment volume, access conditions, schedule and the phases that need to be covered.
The clearer the requirement is in advance, the easier it is to organise handling, load-in, setup support, dismantling and reloading.
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2. STATE ACCESS CONDITIONS AND TIMES
Loading docks, lifts, stairs, circulation restrictions, access hours and delivery windows directly affect crew organisation.
03
3. SEPARATE THE PHASES TO COVER
Load-in, handling, setup support, any live-event support, dismantling and load-out do not necessarily require the same headcount or working hours.
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4. IDENTIFY ON-SITE COORDINATION
The brief should name technical leads, other trades present and operational priorities so the road crew knows where decisions come from.
- venue and access;
- exact timings;
- equipment volume and type;
- phases to cover;
- handling constraints;
- on-site coordination contact.
IN THE SAME SERVICE CLUSTER
RELATED GUIDES
Roadie, event handler and technician: what is the difference?
Understand the difference between roadies, event handlers and event technicians, their missions and how these roles work together on an event.
READ THE GUIDE →How many roadies do you need for an event?
The main factors that determine road crew size: equipment volume, schedule, venue access, setup and dismantling phases and site organisation.
READ THE GUIDE →KEY POINT
A strong road crew brief starts with material flows, access and schedule. Those facts make it easier to define crew size and working periods rationally.
Explore FORCE EVENT road crews